FirstFour Staffing hiring Office Manager in Daphne, AL

FirstFour Staffing is recruiting on behalf of a rapidly growing organization that provides specialized services across multiple sectors. We are seeking an experienced, proactive, and highly organized Office Manager to oversee daily administrative operations and ensure a smooth, efficient, and professional office environment that supports both field and corporate functions.

Details

• 100% onsite in Daphne
• Direct hire opportunity
• Full benefits
• Competitive compensation

Responsibilities

• Manage day-to-day office operations, administrative workflows, and facility needs
• Lead a major project involving business licenses and complex moving parts, ensuring accuracy and deadline adherence
• Serve as the central point of contact for internal teams, leadership, clients, and vendors
• Manage legal invoices, ensuring accuracy and proper tracking
• Oversee mail distribution, office supplies, and event planning logistics
• Support HR processes including onboarding, credentialing, training coordination, and compliance documentation
• Assist with payroll submissions, timekeeping reviews, and employee record management
• Maintain detailed and organized documentation for projects, certifications, and regulatory requirements
• Prepare reports, correspondence, and scheduling updates for leadership and project teams
• Coordinate internal meetings, travel logistics, and companywide communications
• Support safety, quality, and compliance initiatives across the organization

Qualifications

• 3+ years of experience in office management or administrative leadership
• Proven ability to work independently as a “doer” — able to take initiative with minimal direction
• Detail-oriented, resourceful, and capable of managing multiple priorities simultaneously
• Strong Excel skills and reporting experience required
• Excellent communication and relationship-building abilities — role is highly employee and customer-focused
• Ability to maintain confidentiality and handle sensitive information with professionalism
• High level of accuracy and accountability, especially with financial and legal information