University of South Alabama hiring Academic Records Specialist – 003054 in Mobile, AL

Position Number 003054

Position Title Academic Records Specialist – 003054

Division Academic Affairs

Department 360100 – Registrar’s Office

Minimum Qualifications

High school diploma or equivalent and four years related experience. An equivalent combination of education or experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Office of the Registrar is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered.

Essential Functions

• Evaluates post-secondary academic credentials.
• Ensures transfer institution is accredited.
• Evaluates transfer credit and makes a final determination of appropriate credits.
• Obtains course descriptions, catalogs, and institutional information via web research and online transfer databases.
• Contacts colleges and universities to obtain needed documents.
• Enters data in the student information system (Banner).
• Maintains evaluation checklist and related materials in the documents imaging software (Xtender).
• Helps maintain transfer articulation databases, updates TES (Transfer Evaluation System) with standard equivalencies, as needed.
• Addresses questions and concerns of prospective and currently enrolled students, USA departments, advisors, and the general public regarding transferability of academic credit in-person, telephone, email, and written correspondence.
• Reports and releases accurate student information in accordance with FERPA guidelines.
• Ensures accuracy and compliance with University requirements to maintain academic integrity, remains up-to-date on evaluation, educational practices and the latest information on academic policy regarding transfer credit equivalency standards at the undergraduate level.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required, may require nights and weekends for special events.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 07/03/2025

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular