University of South Alabama hiring Academic Records Specialist – 008392 in Mobile, AL

Position Number 008392

Position Title Academic Records Specialist – 008392

Division Academic Affairs

Department 320200 – Admissions

Minimum Qualifications

High school diploma or equivalent and four years related experience. An equivalent combination of education or experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s department of Admissions is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered.

Essential Functions

• Creates and processes all new and returning student academic records.
• Researches student academic records to determine accurate student status.
• Creates, enters, and updates new and returning student academic records in the CRM ( SLATE ) and Banner.
• Ensures accuracy of information between Banner and SLATE in regards to academic records.
• Processes transcripts, test scores, and other documentation received via mail or electronically and inputs into student academic records.
• Compiles weekly statistical reports on academic records created and processed.
• Researches accrediting status of students prior colleges.
• Determines initial residency status at the time of application.
• Images, uploads, indexes, and verifies student records for electronic storage.
• Determines academic status on new and returning student records.
• Works closely with all areas of admissions understanding the basic admission requirements for each student type.
• Corresponds with students via phone, email, and in person about status of academic file.
• Ensures duplicates are not created by searching student information system and the CRM .
• Determines if application fee payments or complete change of entry term forms are needed.
• Answers telephone and assists the public in a professional and articulate manner.
• Ensures each student has an activated communication plan.
• Accurately maintains student academic records.
• Supervises student assistants to include assigning duties and checking work.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 05/03/2025

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular