University of South Alabama hiring Coordinator, Purchasing – 003032 in Mobile, AL

Position Number 003032

Position Title Coordinator, Purchasing – 003032

Division Finance and Administration

Department 172500 – Purchasing

Minimum Qualifications

High school diploma or equivalent and five years of financial reporting experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Experience using Banner Finance and Microsoft Word and Excel is preferred.

Job Description Summary

The University of South Alabama’s Purchasing department is seeking to hire a Coordinator, Purchasing. Interested candidates should apply to be considered.

Essential Functions

• Updates and maintains vendor profiles in Banner and Concur.
• Cross-trained in all aspects and duties of the Purchasing and Property and Inventory Control departments for future growth and support of both departments.
• Serves as backup to the Director and Purchasing Agent for the issuance and public openings of competitive bid solicitations.
• Serves as backup to the Director and Purchasing Agent for the maintenance of Banner approval queues.
• Processes and distributes Banner purchase orders.
• Manages the USA Contract Catalog Database of approximately 125 contracts, coordinating with USA departments and vendors to ensure database accuracy and to ensure the University has sufficient recurring contracts to meet the needs of the campus.
• Serves as backup to the Director and Purchasing Agent for the review and approval of Concur Invoice Direct Pay documents.
• Performs vendor rebate incentive program reconciliation.
• Continues education of the Alabama Competitive and Public Works Bid Law.
• Provides phone and technical support to vendors and USA faculty and staff as required.
• Trains USA faculty and staff on Banner processes and bid law changes and updates.
• Interviews vendors in the absence of the Director.
• Processes name change requests; updates and maintains vendor profiles in banner and Concur.
• Serves as backup to the Director for Amazon Prime Account reporting and analysis.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 05/08/2025

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular