University of South Alabama hiring Credential & Degree Analyst II – 003053 in Mobile, AL

Position Number 003053

Position Title Credential & Degree Analyst II – 003053

Division Academic Affairs

Department 360100 – Registrar’s Office

Minimum Qualifications

High school diploma or equivalent and four years of clerical experience, two of which were in a related field. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Registrar’s Office is seeking to hire a Credentials & Degree Analyst II. Interested candidates should apply to be considered.

Essential Functions

• Assists in all aspects and phases of graduation and commencement.
• Codes graduation applications in Banner.
• Verifies graduation check sheets and analyzes degree requirements in accordance with the University Bulletin.
• Notifies students who do not graduate.
• Runs degree audits.
• Processes program changes, name changes, and address changes in Banner.
• Shares responsibility for scanning, indexing, and verifying academic records related to graduation using the Xtender software.
• Adds approved comments to transcripts.
• Receives and processes requests for reissued diplomas.
• Answers questions from students and administrators.
• Assists in commencement activities to include participating during the ceremony.
• Assists with the preparation of reports and student records for commencement exercises.
• Maintains inventory of commencement supplies, orders supplies as needed, and labels packages for delivery/pickup.
• Prepares commencement labels, signs, handouts, parking passes and name tags for faculty and staff.
• Assists with meetings for commencement volunteers
• Interacts by phone, letter, e-mail, or in person with faculty, staff, parents, and students.
• Adheres to student confidentiality rights as legislated by the Family Educational Rights and Privacy Act ( FERPA ) of 1974 in handling academic regs and responding to third party requests.
• Assists at the front desk as required.
• Attends special events that may require working nights and weekends.
• Submits paperwork for payment of invoices as needed.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime hours as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 05/03/2025

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular