University of South Alabama hiring Secretary V – 003308 in Mobile, AL

Position Number 003308

Position Title Secretary V – 003308

Division Academic Affairs

Department 421300 – Mathematics and Statistics

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Mathematics and Statistics department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

• Serves as assistant to the Chair and provides administrative support to the entire Mathematics and Statistics department.
• Supervises and trains lower-level secretaries to including assigning duties and checking work.
• Prepares letters, correspondence, requisitions, purchase orders, and other documents using a PC.
• Utilizes Banner, Banner Finance, and Concur to access faculty and student information.
• Makes travel and hotel arrangements and prepares travel reimbursements forms.
• Approves faculty travel requests and expense reports using Concur.
• Maintains departmental files and databases.
• Assists student with enrollment and processes student and graduate assistant employment paperwork.
• Takes minutes at meetings and prepares for final distribution as needed.
• Assists with contract administration as needed to include obtaining signatures, scanning, and electronic filing.
• Prepares contract letters for part-time faculty.
• Submits Electronic Personnel Action Forms (EPAFs) for student assistants, graduate assistants and part-time faculty.
• Prepares and submits new faculty paperwork.
• Prepares guest speaker contracts and invoices to submit reimbursements.
• Assists with preparing monthly budget for the department and creates expense reports.
• Submits maintenance requests as needed.
• Completes textbook orders.
• Answers telephones and directs calls.
• Orders supplies.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 05/14/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular