University of South Alabama hiring Secretary V – 006766 in Mobile, AL

Position Number 006766

Position Title Secretary V – 006766

Division Academic Affairs

Department 410500 – Occupational Therapy

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Occupational Therapy department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

• Provides secretarial support for the Chair.
• Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
• Utilizes Events Management Software ( EMS ) for room reservations.
• Assists in the student application process by pulling information from the Occupational Therapist Centralized Application Service ( OTCAS ) website and preparing a spreadsheet for committee review.
• Maintains department files and database.
• Takes minutes at meetings and prepares for final distribution.
• Answers telephones and direct calls.
• Greets and routes visitors.
• Receives and distributes department mail.
• Prepares travel reimbursement forms and purchase orders.
• Advises students regarding enrollment policies and procedures.
• Orders equipment and supplies.
• Prepares requisition and purchase orders.
• Utilizes Banner Finance and Student Records Systems to access departmental and student information.
• Supervises student assistants to include assigning duties and checking work.
• Ensures office coverage as needed.
• Handles parking passes for department guests.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 06/02/2025

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular