University of South Alabama hiring Secretary V – 007116 in Mobile, AL

Position Number 007116

Position Title Secretary V – 007116

Division Academic Affairs

Department 311500 – Office of International Admissions

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Office of International Admissions and Student Programs is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

• Serves as a personal assistant to the Director of a department or program of broad scope and complexity.
• Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
• Makes arrangements for conferences including space, time, and place.
• Informs participants of topics to be discussed and researches and provides them with necessary background information.
• Serves as recording secretary at council and committee meetings or conferences taking official minutes then prepares minutes of meetings in final form for distribution.
• Researches and develops materials for use in the supervisor’s speaking engagements.
• Receives incoming mail and composes responses to inquiries not requiring the supervisor’s personal attention.
• Drafts and signs letters of acknowledgment, commendation, and notification for the supervisor.
• Researches and prepares highly technical, confidential, or complex reports for the supervisor’s review and information.
• Supervises and trains secretarial and clerical employees in carrying out assignments in the supervisor’s office.
• Keeps supervisor’s calendar and arranges various appointments while also maintaining the supervisor’s itinerary and makes travel and hotel reservations in accordance with university policy.
• Transcribes dictations or from dictating equipment.
• Maintains alphabetical, numerical, and chronological files.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 05/22/2025

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular