University of South Alabama hiring Secretary IV – 007593 in Mobile, AL

Position Number 007593

Position Title Secretary IV – 007593

Division Academic Affairs

Department 470100 – Dean-Nursing

Minimum Qualifications

High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s College of Nursing is seeking to hire a Secretary IV. Interested candidates should apply to be considered.

Essential Functions

• Assists Chairs, faculty, staff and students with departmental concerns.
• Assists with administrative tasks necessary to process and fulfill objectives within the department.
• Prepares correspondence, manuscripts, memos, reports, and other documents using a PC.
• Maintains departmental files and databases.
• Takes minutes at meetings and prepares for final distribution.
• Answers telephones and direct calls.
• Greets and routes students and visitors.
• Opens and distributes mail.
• Makes travel arrangements and prepares travel reimbursement forms for departmental faculty.
• Orders equipment and supplies as needed.
• Prepares requisitions and purchase orders.
• Maintains faculty attendance records.
• Utilizes appropriate computer applications to accurately create and maintain departmental records, program materials, reports, and departmental documents as needed.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime hours as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 06/03/2025

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular