University of South Alabama hiring Secretary V – 003388 in Mobile, AL

Position Number 003388

Position Title Secretary V – 003388

Division Academic Affairs

Department 460400 – Management

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Mitchell College of Business Management department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

• Prepares correspondence, reports and other documents using a PC.
• Utilizes Banner and other university systems to access departmental and college records, enters departmental and college course offerings each semester, schedules meeting space for events, etc.
• Works with the Dean’s Office regarding budgetary issues including the purchase of office equipment, furniture, supplies, etc.
• Assists with contracts and appointments of part-time faculty.
• Supports and assists with departmental and college events, as needed.
• Participates in varying degrees in organizational and program matters, utilizing an extensive knowledge of the college’s jurisdiction, policies, and views.
• Interacts with faculty, staff, students and guests via telephone, email, letter and face-to-face.
• Promotes a welcoming, inclusive environment.
• Maintains departmental and some college files.
• Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
• Makes arrangements for conferences including space, time, and place.
• Serves as recording secretary at council and committee meetings or conferences taking official minutes.
• Prepares minutes of meetings in final form for distribution.
• Independently researches and prepares highly technical, confidential, or complex reports for the supervisor’s review and information.
• Supports departmental and college faculty (both full-time and part-time).
• Answers telephone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 06/01/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular