University of South Alabama hiring Secretary V – 003445 in Mobile, AL

Position Number 003445

Position Title Secretary V – 003445

Division Academic Affairs

Department 440800 – Health, Kinesiology, and Sport

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. Equivalent combination of education or experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s department of Health, Kinesiology, and Sport is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

• Performs responsible departmental secretarial duties as assigned by the department chair.
• Assists with administrative tasks necessary to support departmental functions.
• Answers department telephone and emails.
• Greets and routes students and visitors to appropriate faculty and staff.
• Utilizes Microsoft Office, Google Tools, Adobe Acrobat Pro, Banner Finance and Student Records System to access departmental and student information as needed.
• Enters faculty load and compensation ( FLAC ) information for part-time faculty.
• Prepares part-time faculty appointment letters.
• Prepares faculty load reports.
• Creates class schedules in Banner and prepares and submits schedule maintenance forms and curriculum action forms.
• Uses Concur to document/allocate faculty travel and process invoices.
• Enters purchase requisitions and assists with textbook orders.
• Reviews budgets and keeps Chair updated.
• Maintains department files and databases.
• Makes arrangements for departmental and program meetings.
• Takes minutes at meetings as assigned by chair.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 07/31/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular