University of South Alabama hiring Secretary V – 003678 in Mobile, AL

Position Number 003678

Position Title Secretary V – 003678

Division Academic Affairs

Department 410600 – Physical Therapy

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama’s Physical Therapy department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

• Plans, initiates, and carries to completion secretarial, clerical and administrative tasks.
• Serves as recording secretary at council and committee meetings and prepares minutes in final form for distribution.
• Prepares correspondence, course materials, reports, brochures, and other documents using Microsoft Office and Adobe on a PC.
• Maintains department files, budget information, and databases.
• Serves as front office representative responsible for answering and transferring phone calls, greeting and routing all visitors/patients, and assisting students.
• Opens and distributes incoming mail and coordinates deliveries.
• Assist with travel reimbursement forms.
• Coordinates department event and space needs in the USA Event Management System.
• Manages inventory of equipment and supplies and places orders as needed.
• Prepares requisitions and purchase orders for the PT Department and Faculty Clinic using PAWS .
• Secures payments/orders utilizing the department Procurement Card.
• Coordinates payment of invoices and reconciles monthly purchase reports.
• Manages Year-End Budget to ensure compliance.
• Utilizes Banner Finance, DocRoute, and Student Record Systems to access and maintain departmental and student information.
• Manages class schedules, faculty files and assists with Faculty Searches.
• Coordinates with students on Spring graduation needs including state Certification of Education.
• Supervises student assistants to include assigning duties and checking work.
• Completes EPAFs (Personnel Action) for student workers.
• Ensures office coverage during normal business hours.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date 05/05/2026

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days Monday – Friday

Working Hours 8:00 a.m. – 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular